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Create a Personal Folder with an Access QR

A Personal Folder gives one person a private area in Showcase. Showcase creates the required identity and access flow automatically. The person does not need an account, API token, or browser developer tools.

Before you begin: complete Make Showcase reachable from phones.

What the visitor gets

Scanning the Access QR opens Showcase's built-in My Personal Folder page. It shows:

  • the person's name;
  • details the operator has allowed them to edit;
  • each file in their folder, with Preview and Download links;
  • a clear message if the short-lived QR has expired.

A populated Personal Folder and Access QR

Create a Personal Folder

  1. In the Showcase Editor, open Codice.
  2. Select Create code and choose Personal Folder.
  3. Enter the physical Codice number or select an available code.
  4. Add the person's name and email when known. Email is useful profile information but is not required to create Access QR access.
  5. Save.

The saved Personal Folder is now its identity. There is no separate “create identity” step.

Put it in a presentation

  1. Open the presentation structure where the Personal Folder should appear.
  2. Add the Personal Folder widget.
  3. Leave Personal space collection mode as Show Personal Folder access QR. This is the default for new widgets.
  4. Run the presentation and place or scan the person's Codice.

The player requests a fresh, short-lived Access QR from Showcase and displays it onscreen. If the QR expires while the folder is open, refresh/reopen the Personal Folder to generate another one.

Test the complete visitor journey

  1. Add a picture, PDF, video, or other downloadable item to the Personal Folder.
  2. Scan its Access QR with a phone.
  3. Confirm the person's name and files are correct.
  4. Select Preview on one file.
  5. Select Download and confirm the phone receives it.
  6. Select Edit details, change an allowed field, and save.
  7. Reopen the folder in the Editor and confirm the change.

Generate a QR from the Editor

For desk-side testing, an Author can open a personal entry in Codice and use its Personal Folder access panel. Select Generate Access QR. This uses the same short-lived portal as the player and does not reveal a reusable user credential.

Access and privacy rules

  • Each QR is scoped to one Personal Folder.
  • Access expires; generate a fresh QR instead of copying an old URL.
  • The visitor can edit only fields allowed by the Showcase administrator.
  • Connector credentials are for outside systems and must never be given to visitors.
  • Removing the personal code invalidates subsequent access checks.

If it does not work

Symptom Action
Player says it is offline Confirm the player is connected to Showcase Server
QR points to localhost or an old host Correct Admin → Network & Public Access, then generate a new QR
Phone cannot open the QR Follow the phone test in Make Showcase reachable from phones
“QR has expired” Generate a new Access QR; this is normal security behavior
No files are listed Confirm items were actually added to this person's folder and have finished processing
A field cannot be edited It is not on the administrator's editable-field list